GDPR Statement

General Data Protection Regulation

Data Protection and Privacy Policy

WHS treats the privacy of its members’ details very seriously and takes appropriate action to safeguard it. This policy sets out how we obtain, manage and use any data members share with us.

Data Controller

WHS, registered charity No: 205616, is the Data Controller for the purposes of the Data Protection Act 1998 and the General Data Protection Regulation 2018.

How WHS obtains data

Members provide WHS with personal data on joining the Society, via the application form. This includes name, address and, where given, e-mail address. When a Standing Order is set up this also includes bank account details.  WHS may also gain personal data through correspondence, written and electronic, concerning its legitimate charitable aims

How WHS uses data

WHS will only hold data about its members for the purposes of achieving its legitimate charitable objectives. It will store members’ data securely in electronic or manual form, held by the Secretary, Treasurer and Editor, and may use this information in the following ways:

  • To process annual subscription payments
  • To distribute WHS publications and news of events (in conjunction with the WHS website)
  • To send out governance information including minutes and agendas
  • To update members’ information
  • To facilitate the production of publications

Members’ data may be made available to other officers of the Society for appropriate purposes but it will not be maintained separately by any officer other than those specified above.

WHS will never sell data to any third parties.

How WHS shares data

Whilst WHS will never sell data to any third parties, it uses third-party providers to deliver some of its services. WHS currently shares data with the following in furtherance of the activities specified above only.

  • PayPal to process shop purchases
  • 4Word PPP Ltd. to distribute publications
  • Lloyds Bank PLC to administer Standing Orders for subscriptions

How long WHS maintains data and data subject rights

The Society will retain your information for so long as it is necessary to enable it to carry out its legitimate charitable aims.

You have the right to access the information held about you, and if necessary to rectify or up-date any information we hold. If you wish to do this, or you wish to cancel your membership, please contact the Hon. Secretary and WHS will always act upon your request.

Hon. Sec. Contact details

Mrs Sue Redding

s.redding@worc.ac.uk